Job Summary: We are looking for a detail-oriented Administrative Assistant to support our Accounts Payable and Accounts Receivable functions. The successful candidate will play a crucial role in ensuring accurate financial transactions, timely processing of invoices, and effective management of receivables.

Key Responsibilities:

Accounts Payable:

• Process incoming invoices and verify accuracy against purchase orders and receipts.
• Assist in preparing payment runs and ensure timely payments to vendors.
• Maintain organized records of accounts payable transactions.
• Support Accounts Payable Manager

Accounts Receivable:

• Maintain organized records of accounts receivable transactions.
• Respond to customer inquiries.
• Maintain organized filing systems for accounts receivable transactions.
• Support Account Receivable Manager

General Administrative Support:

• Back up to receptionist: answering incoming calls and processing credit card/cash transactions.
• Supporting Office Manager and the sales office with various tasks.

Qualifications:

• Education: High school diploma or equivalent
• Experience: Previous experience in an administrative role with a focus on accounts payable and receivable preferred, but not required.
• Skills:
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize effectively

Benefits include:

• Medical/Dental/Vision/Life insurance coverage
• Paid Holidays
• PTO